Hibret Alliance Project Coordinator

Who we are

SOS Children’s Villages Ethiopia is an International Non-governmental organization and a member of SOS Children’s Villages International Federation. We started our humanitarian work in Ethiopia with the opening of our first Village in Mekelle, Northern part of Ethiopia in 1974. Since then, we have expanded our programs to different regions where there are significant needs for intervention and where we believe we can work in partnership with all relevant actors to bring sustainable positive outcomes for children’s and young people.

Today, we have grown significantly to meet the persistent challenges that confront Ethiopian children who have lost parental care and those that are at risk of losing their parental care. Working in close collaboration with international donors, local government and community based organizations across seven program locations; we aspire that every child grows up with love, respect and security.

Why we need you?

We are looking for a Project Coordinator, who is responsible for developing and monitoring the project work plan, budget, and timelines, as well as ensuring compliance with the donor's reporting and monitoring requirements.

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What we provide?

An amazing work environment that promotes personal growth through providing professional space to grow and advance your career!

Your role?

While working with us as  Project coordinator you will be in charge of the following,

Project Management and Coordination and Implementation

• Oversee the day-to-day management and implementation of project activities in close collaboration with the Hibret Alliance Technical Team
• Support the development of Hibret Alliance project work plan, M&E plan, budget preparation and effective delivery of project activities in close collaboration with the Hibret Alliance Technical Team.
• Facilitate regular coordination and communication among the Alliance partners based on the 3 hierarchy levels of the Hibret Alliance.
• Facilitate regular coordination and communication together with the Technical Team among local government authorities (e.g., Woreda and regional administrations), and other key stakeholders to ensure a coherent and well-aligned approach.
• Analyzes, recognizes and uses synergies to optimize the resources of the individual organizations and to reduce duplication of work of the individual projects.
• Ensures holistic support for all beneficiaries while avoiding overlaps or redundancies between individual projects.
• Recognizes new and innovative ideas that help to further develop the Alliance and the individual projects.
• Ensure compliance with the donor's reporting and monitoring requirements, including the preparation of progress reports, financial statements, and any other necessary documentation.
• Conduct regular assessments of program activities to ensure compliance with established standards and best practices.
• Participates in Hibret Alliance Steering Committee and Operational Support Committee meetings to support the formulation of strategic and policy decisions related to the design, development, implementation, and evaluation of the projects
• Organize and coordinate all aspects of project implementation, ensuring that resources are allocated efficiently and effectively.

Budgeting, Financial Control and Project Management

• Ensures compliance to budgetary guidelines and financial routines and other compliances for the projects funded by UZHF.
• In collaboration with the Technical Team, manages Alliance project funds, develops and implements financial controls and monitors all project-related financial transactions and expenditures to assure that the projects are implemented within the approved budget.
• Together with the Operational Support Committee, ensures that the projects receive the necessary professional, administrative, financial and other support for successful implementation of activities according to approved plans and schedules.
• Continuously evaluates the cost efficiency of the project and suggests changes and/or improvements as required.
• Together with the Technical Team, ensures monitoring and evaluation system is in place that fulfils the demands of all the projects implemented by the partners

Coordinating the Hibret Allance members

• Support and ensure smooth coordination and collaboration among all Hibret Alliance members
• Facilitate regular partner meetings to review progress, identify challenges, and align strategies across projects
• Strengthening communication flow between Steering Committee, Operational Support Committee, Technical Team, and implementing partners
• Promote mutual accountability and transparency among Alliance members by ensuring timely sharing of reports, updates, and best practices
• Encourage joint planning, joint field monitoring, and learning events to create shared ownership and synergy
• Support capacity building initiatives for Alliance members to strengthen partnership effectiveness and sustainability
• Ensure that Alliance members’ roles and responsibilities are clearly defined, understood, and respected
• Organize and coordinate all aspects of project implementation, ensuring resources are allocated efficiently and effectively

Networking, Representation and Report Writing

• In collaboration with the Technical Team, establishes and maintains formal and informal communication mechanisms with government representatives, community partners and other stakeholders at Regional, Zonal and Woreda level.
• Together with the Operational Support Committee, oversees developments across the UZHF funded projects in the operational areas, including best practice examples and ensures documentation of experiences and lessons learned.
• Supports the Technical Team in hosting representatives and visitors to the operational areas from government offices, other public or private bodies as well as visitors sent through the partners or donor.

Stakeholder Engagement

• Jointly with the Alliance Partners, engage with local community leaders, elders, religious figures, and government officials to build trust, secure their buy-in, and foster a collaborative environment for the project interventions.
• Promote the active involvement of community members, particularly women, children and youth, in the project activities to ensure their voices are heard and their needs are addressed.

Monitoring, Evaluation, and Learning

• In collaboration with the MEAL officers of the alliance members, establish and maintain a robust monitoring and evaluation system to track project progress and impact, including the development of key performance indicators and the collection of qualitative and quantitative data.
• Together with the Technical Team conduct regular field visits and data collection to assess the effectiveness of project interventions, identify challenges, and propose necessary adjustments to the implementation strategies.
• Document and share lessons learned and best practices to inform future programming and advocacy efforts, both within the alliance and with the wider development community.

Advocacy and Networking

• Representing the projects at relevant forums and platforms in National and Regional meetings
• Together with the Technical Team collaborate with government agencies, to ensure alignment and complementarity of the project with programand leverage existing institutional mechanisms and frameworks.
• Establish and maintain partnerships with other development actors working on the program target regions to foster knowledge sharing, joint advocacy, and potential synergies.
• Identify advocacy agendas and undertake advocacy events together with the Alliance members.
• Increases efficiency through networking, capacity building and stronger awareness and lobbying work through joint actions.

Safeguarding

• Ensure programs mainstream safeguarding-related activities in the National and Program Locations.
• Ensure partners and stakeholders are aware of the Safeguarding policies and procedures.
• Ensure risk assessment and mitigation actions are included in the project/program development.
• Ensure that children, young people, families, communities and partners who are receiving any support or service have awareness on the reporting procedures and report incidents.
• Responsible for reporting any safeguarding suspicion, concern, allegation, or incidents immediately, following incident reporting procedures.
• Ensure that contracts and partnership agreements or Memorandum of Understanding (MOU) have articles referring to safeguarding policies (Child and youth safeguarding and Sexual Misconduct Regulation, Anti-Fraud and Anti-Corruption and other related policies) and the Code of Conduct with partners, contractors, vendors/suppliers, consultants or any other stakeholders working with SOS Children’s Villages in Ethiopia.
• Ensure partners or co-workers working on behalf of the Hibret Alliance have been vetted for any safeguarding risks before signing any contracts.
• Responsible for demonstrating and ensuring all relationships are based on the Sexual Misconduct Regulation, and Child Protection Policy Anti Fraud and Anti-corruption guidelines  and in line with the Code of Conduct and that they adhere to it in every situation;
• Be vigilant about any possible form of abuse/harm, neglect, harassment, or exploitation against, children, youth and adults in personal and professional lives;
• Report any safeguarding incident or concern within 24 hours to the SOS Incident Management team, focal person or concerned party within SOS CVE through the defined channels for reporting the allegation

Job Requirements

Up for the challenge...

Then check out our criteria’s:

Must Criteria

• Education: Master's degree in a relevant field, development studies, or community development
• Experience: At least 5 years of experience in project management, with a proven track record of successfully implementing complex, multi-stakeholder community-based projects.
• Demonstrable expertise in children, youth, women and family development in donor-funded projects
• Proven skills in project monitoring, evaluation, and learning, with the ability to use data and evidence to inform decision-making and adaptations.

Desired Criteria

• Demonstrated experience in designing and implementing social and behavioral change projects
• Willingness to travel to the project sites on a regular basis and work in a challenging, conflict-affected environment.

Competencies – Knowledge, Skills, Abilities

• Collaboration: driven to work with others, able to build partnerships and teamwork internally and externally.
• Stakeholder management: ability to identify, engage and communicate with relevant stakeholders and manage stakeholder expectation.
• coaching staff to high levels of performance & performing effectively as a team & engaging in effective cross-cultural & cross-functional working to achieve shared goals.
• Integrity: able to state views openly and act in line with beliefs, maintain the organization’s values, maintain deadlines and commitments; have ethical standards, ability to gain the trust of co-workers, and desire to be of service.
• Communication: Excellent written and oral communication and presentation skills with the ability to work with all relevant stakeholders.
• Excellent record of writing including briefs, project reports, communication, and dissemination materials
• Functional skills: planning, organizing, implementing, monitoring & evaluating (high level); financial management (overview); HR management (working knowledge); fund-raising (overview) and experienced networker and spokesperson in different forms .
• Project Management: Proven experience in stimulating successful delivery of the project by all team members as well as staff development, creating open and collaborative team environments that encourage the contributions of the whole team

Competencies – Lead and Core

Lead competency

• Role model: Act as a role model for the organization, living organizational values and inspiring and learning from others
• Collaboration: Remove barriers to participation, share decision making and build partnerships
• Empowerment: Promote inclusion and equitable sharing of power
• Strategic Thinking: Live the values and mission, setting realistic goals and translating them into actionable plans

Core competency

• Kindness: Act with empathy towards everyone he/she works with.
• Continuous Learning: Make an effort to learn, understand and grow as a person, admitting your own mistakes.
• Inclusiveness: In any actions show respect and care for others.
• Initiative: speak up when things are not right, do not hesitate to act, and adapt to change when necessary.
• Results Orientation: look for solutions and focus on desired results

How to Apply

Excited to take on a new Challenge...

Then send us your application (application letter, detailed CV containing contact details of their references) electronically through SOS Children Villages Application portal (ICIMS)

Click to view our EVP Brochure

Female candidates are highly encouraged to apply.

Only shortlisted candidates will be contacted.

SOS Children’s Villages in Ethiopia holds strict child safeguarding principles and a zero-tolerance policy for conduct of sexual harassment, exploitation, and abuse in the workplace and other places where the organization’s activities are rendered.  Parallel to technical competence, recruitment, selection, and hiring decisions will give due emphasis to assessing candidates value congruence and thorough background checks, and police clearance reference check processes.

SOS Children's Villages in Ethiopia provides equal employment opportunities to all co-workers & qualified applicants without regard to race, color, religion, gender, ancestry, national origin, age, disability, marital status, or class.